Last updated: 12 October 2026
1. Who we are
This Applicant Privacy Notice explains how Double Vision Health Club Ltd (company number 07980675), trading as The Training Gyms, uses personal information collected from people who apply for roles with us.
The Training Gyms operates across Bedford, Milton Keynes, Northampton, Hitchin and St Albans.
For data-protection purposes, Double Vision Health Club Ltd is the data controller. We are registered with the Information Commissioner’s Office under registration number ZC214183.
Our registered address is:
27 St Cuthberts Street, Bedford, MK40 3JG
If you have any questions about how we use your personal information, or wish to exercise your data-protection rights, contact:
You can also write to us at:
27 St Cuthberts Street, Bedford, MK40 3JG
2. How we collect your information
We collect information directly from you when you apply through the careers form on our website, thetraininggyms.com.
Your application is stored on our website and an email notification containing your application details is sent to Steve Gray, the owner of The Training Gyms, who reviews applications.
You may provide your video or voice note in either of these ways:
- Uploading the recording directly through our website; or
- Sharing a recording link, such as Loom, Google Drive, Dropbox or unlisted YouTube.
If you share a recording link, you are responsible for checking that the link works and that the recording can be accessed by the person reviewing your application.
3. The information we collect
Depending on the role, we may collect:
- Your full name
- Email address
- Mobile number
- Town or city and country
- Right-to-work information
- Availability and ability to commit to the required hours
- Phone-sales experience
- Details of what you have sold over the phone
- Information about your remote working setup
- Your answers to application questions
- Your video or voice recording
- Information you provide during interviews, roleplays, working auditions or follow-up conversations
- Notes about your application and recruitment decision
Please do not include unnecessary sensitive personal information in your application or recording, including information about your health, medical history, political opinions, religious beliefs or other private matters unless we specifically ask for it.
4. Why we use your information
We use your information to:
- Assess your suitability for the role you applied for
- Review your experience, communication and judgement
- Contact you about your application
- Arrange interviews, roleplays or working auditions
- Make and record recruitment decisions
- Communicate the outcome of your application
- Improve our recruitment process
- Meet our legal, regulatory and record-keeping obligations
- Defend or establish legal claims where necessary
We will not use your application information for marketing purposes.
5. Our lawful basis
We process your application information because it is necessary to take steps at your request before entering into a possible employment or contractor relationship with you.
We may also process information where necessary for our legitimate interests, including running an organised recruitment process, selecting suitable candidates, improving our hiring process and keeping appropriate recruitment records.
Where we are required to process information to comply with a legal obligation, we will rely on that legal obligation.
If you provide information that reveals special-category personal data, we will only use it where permitted by applicable data-protection law and where there is a proper reason to do so.
6. Who may receive your information
Your information may be accessed by:
- Steve Gray, owner of The Training Gyms
- Relevant managers or team members involved in the recruitment process
- Our website hosting, form and email service providers
- Google, which provides the reCAPTCHA spam protection on our website forms
- Technology providers used to store or review application materials
- Professional advisers, where necessary
- Regulators, law-enforcement bodies or other authorities where we are legally required to provide it
We only give people access to application information where they need it for recruitment, administration, legal or security purposes.
7. Recordings and external links
If you upload a recording, it will be stored through our website or the storage service connected to our website.
If you provide a link to a recording hosted elsewhere, the recording will also be processed by that provider. That provider may have its own privacy notice and terms, which you should review.
We do not require you to provide a recording link if you upload your recording directly through our website.
8. International transfers
Some of the technology providers we use may store or process information outside the United Kingdom.
Where this happens, we will take appropriate steps required by applicable data-protection law to protect your information.
Details of any relevant international transfers and safeguards can be requested by contacting:
9. How long we keep your information
If your application is unsuccessful, we will normally retain your application information and recording for six months after the role is filled or the recruitment process ends, then securely delete it unless we have a lawful reason to keep it for longer.
We may retain limited information for longer where necessary to:
- Comply with a legal obligation
- Establish, exercise or defend legal claims
- Maintain a record that you asked us not to contact you about future roles
- Meet another lawful and documented business requirement
We will only retain your information for future roles if you separately agree to this.
If you are offered and accept a role, relevant information will be handled under our worker or employee privacy arrangements, which we will provide separately where applicable.
10. Your rights
Depending on the circumstances, you may have rights under data-protection law to:
- Ask for a copy of the personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your information
- Ask us to restrict how we use your information
- Object to certain uses of your information
- Ask for your information in a portable format where applicable
- Withdraw consent where we rely on consent
These rights are not absolute and may depend on the legal basis and circumstances of the processing.
To exercise your rights, contact:
We may need to confirm your identity before responding to a request.
You also have the right to complain to the UK Information Commissioner’s Office if you believe your information has been handled unlawfully or your data-protection rights have not been respected.
The ICO website is:
https://ico.org.uk/make-a-complaint/
11. Recruitment decisions
Recruitment decisions are made by people involved in our hiring process.
We do not make recruitment decisions based solely on automated processing or profiling.
We may use technology to store, transmit or organise applications, but a person reviews the application and makes the recruitment decision.
12. Security
We take reasonable technical and organisational steps to protect application information from unauthorised access, loss, misuse, alteration or disclosure.
No online transmission or storage system can be guaranteed to be completely secure. You should therefore only provide information that is relevant to your application.
13. Changes to this notice
We may update this Applicant Privacy Notice from time to time.
The latest version will be published on this page, together with the date it was last updated.